Use of data

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1. Consent to data transfer within the Bertrandt Group and to its potentially interested customers

The protection of your personal data is very important to us. We would therefore like to provide you with transparent information about our data protection principles and the procedures for using your information when you make an application via our e-Recruiting system. When applying to Bertrandt AG, you are applying to join an innovative company with modern IT and HR processes and systems.

Consent to data processing

By completing the registration and submitting your application, you agree:

  • to be included in the applicant database of Bertrandt AG (this includes Bertrandt AG and affiliated companies within the meaning of Section 18 of the German Companies Act (these can be found at: https://www.bertrandt.com/unternehmen/konzern/standorte/),
  • to grant our HR managers and HR recruiters of the Bertrandt Group access options for the purposes of selecting applicants,
  • to the transfer of applicant data to existing and potentially interested customers.

You may withdraw your consent at any time. However, if you do so, we will no longer be able to consider your application in our selection process. Further details can be found in our Data Privacy Statement.

You also confirm that you have read and understood our Data Privacy Statement.

1. Data privacy statement with information on the handling of applicant data

The protection of your personal data is very important to us. We would therefore like to provide you with information about our data protection principles and the procedures for using your information when you make an application via our e-Recruiting system.

Bertrandt uses both technical and organisational security measures aimed at protecting your data against manipulation, loss, destruction and unauthorised access, and it continues to update its security measures in line with technological developments.

2. Controller of processing

Within the meaning of the General Data Protection Regulation (GDPR), the controller of the processing of personal data as part of the application process is:

Name of controller: 
Bertrandt AG 
Birkensee 1 
71139 Ehningen
Germany

Address of controller: 
Bertrandt AG 
Birkensee 1 
71139 Ehningen 
Germany
Tel: + 49 7034 656-0 
Fax: + 49 7034 656-4151 
Email: info@bertrandt.com

Legal Information

3. Data Protection Officer

Our Data Protection Officer is available to answer any questions you may have about the processing of your personal data. Please contact: datenschutz@bertrandt.com

Michael Walther 
datenschutz@.bertrandt.com

4. Categories of data, purpose of data processing and legal basis

As part of the application process, we store the personal data provided by you. This applies to applications for specifically advertised vacancies as well as speculative applications.

When you register on our careers page, you either apply for a specific job advertisement or are looking for a job with us on your own initiative. The data which we request from you will be used by Bertrandt AG across the entire Group as well as by existing and potentially interested customers exclusively for the purpose of filling vacancies.

For the purposes of processing, the data provided by you is divided into the following categories:

  • contact data (name, address, email, telephone / mobile phone number);
  • additional questions depending on the respective job advertisement (e.g. driving licence);
  • curriculum vitae (CV), in particular information on professional experience and training;
  • skills;
  • certificates, qualifications, awards and language skills;
  • files and documents made available to us via the upload function;
  • cover letter;
  • if applicable, video recording in which you answer questions on a voluntary basis and which can be played back at a later date;
  • application photo;
  • bank details (to reimburse travel expenses), if applicable;
  • referral information, if applicable (How did you hear about us?)

In addition, we create data on the assessments and evaluations undertaken as part of the application process and keep a record of the application process.

Data collection and processing in the context of the application process are based on the legal provisions of Article 6 (1) (b) and (f) of the GDPR and Section 26 (1) of the Federal Data Protection Act.

On the basis of the consent you have given in accordance with Article 6 (1) (a) of the GDPR, we will process your data for similar recruitment procedures, regardless of whether you made a speculative application or responded directly to a job advertisement during your registration.

You can view, update and delete your data at any time in your Applicant Cockpit. Please note that you are responsible for the accuracy of your data.

In addition, we will process and use your data for the purposes of advice, advertising and market research only with your express consent, which must be given separately.

5. Data transfer within the Group, data transfer to third countries

 

In detail, Bertrandt AG s, as well as the subsidiaries of Bertrandt AG, which are affiliated companies within the meaning of Section 18 of the German Companies Act, the following personnel have access to your data:

 

  • employees of the HR departments,
  • employees of the Group organisations, such as divisions, units and sales, in which a vacancy is to be filled,
  • executive personnel and potential line managers,
  • and employee representatives.

In case of potentially interested customers, these may include:

  • the Recruitment Department;
  • the Purchasing Department;
  • the areas in which a vacancy is to be filled,
  • executive personnel and potential line managers, and
  • employee representatives.

The data is transferred exclusively for the purpose of the verification of your qualifications and in the context of processing current and subsequent application procedures and vacancy filling processes, as far as necessary to process the applications received.

Only such internal departments will receive your data that are entrusted with the preparation and implementation of the application process and whose involvement is necessary.

Your application is therefore not restricted to the specific position you have applied for.

You can find an overview of our affiliated companies within the meaning of Section 18 of the German Companies Act at: https://www.bertrandt.com/unternehmen/konzern/standorte/

Only such departments will internally receive your data that are entrusted with the preparation and implementation of the application process and whose involvement is necessary.

For the technical implementation of the e-Recruiting process, we use a service provider who acts as a “processor” within the meaning of Article 28 of the GDPR. It processes personal data for these purposes and does so on our behalf and in accordance with our instructions.

If a transfer of data to third countries is necessary, this can take place provided that an appropriate level of security or guarantees are in place.

6. Storage of data

Your profile is activated whenever contact or changes are made, either by you or the recruiter, and is stored for a period of 180 days. Unless subject to a statutory retention period, the data will be erased as soon as storage is no longer required or the legitimate interest in its storage has expired. If your application is unsuccessful, this is usually the case no later than six months after completion of the application process or after 6 months of inactivity, either by you or the recruiter.

In individual cases, individual data may be stored for a longer period (e.g. statement of travel expenses). In such cases, the duration of storage is based on the statutory retention requirements arising, for example, from the German Tax Code (6 years) or the German Commercial Code (10 years).

You will not be notified when your profile is about to be deleted and you will receive no confirmation of its deletion. If you are still awaiting feedback regarding a position, please contact the responsible recruiter.

7. Your rights as a data subject when making an application

You can view, update and delete your data at any time in your Applicant Cockpit. Please note that you are responsible for the accuracy of your data.

You have the following rights as a data subject:

  • the right of access according to Article 15 of the GDPR,
  • the right to rectification according to Article 16 of the GDPR,
  • the right to erasure according to Article 17 of the GDPR,
  • the right to restriction of processing according to Article 18 of the GDPR,
  • and the right to data portability according to Article 20 of the GDPR.

The restrictions according to Sections 34 and 35 of the Federal Data Protection Act apply to the right of access and the right to erasure.

In addition, you have a right to lodge an appeal with a data protection supervisory authority in accordance with Article 77 of the GDPR in conjunction with Section 19 of the Federal Data Protection Act, if you are of the opinion that your personal data is being processed unlawfully.

The Data Protection Supervisory Authority responsible for our company is:

The Baden-Württemberg State Commissioner for Data Protection and Freedom of Information

Königstraße 10 a
70173 Stuttgart
Germany

PO Box 10 29 32
70025 Stuttgart
Germany

Tel: 0711/61 55 41 – 0
Fax: 0711/61 55 41 – 15

8. Information about your right to object according to Article 21 of the General Data Protection Regulation (GDPR)

You have a right to object, on grounds relating to your particular situation, at any time to the processing of your personal data which is based on Article 6 (1) (f) of the GDPR (data processing based on the balancing of interests).

9. Withdrawal of consent

You may withdraw your consent to the inclusion of your data in the applicant database at any time with effect for the future. We will also erase your data immediately upon request. The withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal. The withdrawal of consent will result in the termination of your application process.

To withdraw your consent, please send us an email to career@bertrandt.com. This email address is protected against spambots. JavaScript must be activated to ensure that it can be displayed.

You can also contact us by post:

Bertrandt AG HR Marketing and Recruitment 
Birkensee 1 
71139 Ehningen
Germany

10. No automated decision-making

No automated individual decision-making within the meaning of Article 22 of the GDPR takes place.

11. Cookies

"Cookies" are used in several places when you use the online recruitment website. They serve to make the recruitment application more user-friendly, more effective and safer. Cookies are small text files that are stored on your computer. Session cookies are discarded when you leave our website. Permanent cookies (e.g. for functions such as "remember password") remain stored on your computer's hard drive by your browser until they are deleted. You can prevent the placement of cookies by choosing the appropriate settings of your browser software. However, please note that you may then not be able to make full use of all the website functions.

Cookies may be necessary to ensure the functionality of our website. The use of such cookies does not require consent and can therefore not be deactivated. Cookies which serve the purpose of "analysing" your behaviour whilst on our website are only placed with your consent. If we use cookies that require consent, a cookie banner will be displayed when you visit our website for the first time. You will then be asked to agree to the use of cookies requiring consent. If you wish to change your cookie settings at a later date, you can make this change on the website by going to "Cookies".

The following is a list of the cookies used:

The following cookies are used by Prescreen:

Provider: Prescreen

Cookie: PHPSESSID

Purpose: This cookie is used to identify the user while using Prescreen. The cookie is essential for correct functionality. The cookie expires when the browser is closed.

Duration of storage: Until the browser window is closed (session cookie).

Provider: Prescreen

Cookie: REMEMBERME

Purpose: This cookie is used to restore an expired session. The cookie is essential for correct functionality.

Duration of storage: The cookie expires after 2 weeks.

Data processing in the expiring applicant tracking system eRecruiting (valid until 01/01/2020)

1. Consent to data being disclosed within the Bertrandt Group

We take the protection of your personal data very seriously. We would therefore like to inform you about our data protection principles and the procedures concerning the use of your data as part of your application via our e-Recruiting system.

Consent to the Processing of Personal Data

When you register on our careers page, you are applying for a specific vacancy or are submitting a speculative application for employment with our company. We will use your information solely for recruiting purposes for the position you are applying for. By applying, you agree to the storage and usage of your personal data for this purpose.

You can view, update, or delete your data at any time in your applicant cockpit. Please note that you are responsible for the accuracy of your data.

Your profile is activated each time you establish contact or make changes, and will be saved for a period of 180 days from the date of last activation. Before an automatic deletion of your data, you will receive notification as well as the possibility to update your profile and thus maintain it in our application system. If you do not wish to update your profile, it will be deleted within four weeks. According to legal requirements, your data will be stored in the backup of the system for further six months, and will only be viewed in justified exceptional cases. After six months, the data will be permanently deleted.

Bertrandt employs both technical and organizational security measures to protect your data from manipulation, loss, destruction and unauthorized access, and reviews its security measures regularly in line with technological developments.

By submitting an online application, you give your consent that your personal data may be used for the following purposes:

processing of the incoming applications and storage in our applicant database with the purpose of applicant selection and for forwarding them to subsidiary companies of Bertrandt AG, affiliated companies according to § 18 AktG and their potentially interested customers.
processing of the application and for related activities within Bertrandt AG and the subsidiary companies of Bertrandt AG, affiliated companies according to § 18 AktG and their potentially interested customers.
storage on the servers of Bertrandt AG and the subsidiary companies of Bertrandt AG, affiliated companies according to § 18 AktG or service providers bound by contract and by the obligations of data protection.
If you use the parsing function (automatic read-out of applicant data) from your CV or from your social network accounts such as XING, the data selected by you will be forwarded to our partner company textkernel BV. The data transfer is merely for the purpose of importing your data into the Bertrandt Career Portal. The data are encrypted during transfer and no data are saved by textkernel BV.

At the end of the application process you have the option to revoke the consent of matching your profile with other suitable positions within the Bertrandt-Group.

The processing and use of your data for the purposes of consulting, advertising or market research shall be permitted only with your express agreement that has been additionally and separately obtained.

Please note: you have the right to revoke your consent with future effect at any time. We will also immediately delete your data following a corresponding request to do so. To revoke your consent, please send an email to career@bertrandt.com

You may also contact us by post at the following address:

Bertrandt AG
Personalmarketing und -Recruiting
Birkensee 1 
71139 Ehningen

Revocation of your consent will result in the termination of your application process.

Data Protection Declaration and Information on Data Protection for Applicants in Accordance with Art. 13 GDPR

2. Information about handling applicants’ data in accordance with Article 13 of the GDPR

1. Controller for Processing of Personal Data 
The controller for the processing of personal data in relation to an application process within the meaning of the General Data Protection Regulation (GDPR) is: 

Name of the Responsible Body:

Bertrandt AG
Birkensee 1 
71139 Ehningen

Address of the Responsible Body:

Bertrandt AG
Birkensee 1 
71139 Ehningen
Tel. + 49 7034 656-0 
Fax + 49 7034 656-4151 
Email:info@bertrandt.com 
Imprint

2. Data Protection Officer

The data protection officer is available to answer any questions relating to the processing of your personal data and may be contacted at datenschutz@de.bertrandt.com

Data Protection Officer:

Michael Walther 
datenschutz@de.bertrandt.com

3. Purpose of the Data Processing, Data Categories and Legal Basis

We store the personal data provided by you in relation to the application process. This applies both to applications to specific vacancies and to speculative applications. These data may include contact details, all data relating to the application (curriculum vitae, certificates, qualifications, responses to questions, etc.) and in some cases bank account details (for the reimbursement of travelling expenses). The legal basis for the processing of data is Art. 6 paragraph 1 point f GDPR and § 26 paragraph 1 BDSG-neu.If you have given your consent to the storage of your personal data for a specified period beyond the application process or to the use of your personal data for similar application processes in the Bertrandt Group, the legal basis is Art. 6 paragraph 1 point a GDPR.

4. Forwarding of Data, Transfer of Data to Third Countries 

Within the responsible body, your personal data will be received only by those bodies that are responsible for the preparation and execution of the application process. These are the employees in the human resources department and the competence centres in which the vacancy is to be filled, the managers and the potential superior. Service providers acting on our behalf (so-called processors, cf. Art. 28 GDPR) may process data for the above-mentioned purposes. Transfer of data to third countries does not take place.

5. Storage of Personal Data 

If no statutory period of retention exists, the data will be deleted as soon as their storage is no longer required or if there are no longer legitimate interests in their storage. If the applicant is not offered a position, the data will as a rule be deleted at the latest six months after completion of the application process.In individual cases, individual data may be stored for a longer period (e.g. remuneration of travelling expenses). The period of storage is in accordance with the legal retention obligations, for example in compliance with the German Fiscal Code (6 years) or the German Commercial Code (10 years).If you have given your consent to the storage of your personal data for a specified period beyond the period of the application process, this period of retention shall apply.

6. Rights of the Applicant as a Data Subject  

Each data subject has the right of access according to Art. 15 GDPR, the right to rectification according to Art. 16 GDPR, the right to erasure according to Art. 17 GDPR, the right to restriction of processing according to Art. 18 GDPR and the right to data portability according to Art. 20 GDPR.With regard to the right of access and the right to erasure, the restrictions according to §§ 34 and 35 BDSG apply. Furthermore, there exists a right to lodge a complaint with a supervisory authority (Art. 77 GDPR in conjunction with § 19 BDSG).

7. Information on Your Right to Object According to Art. 21 General Data Protection Regulation (GDPR) 

You have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data based on Article 6 paragraph 1 point f GDPR (data processing for the purposes of legitimate interests).

8. Withdrawing consent

You can withdraw your consent at any time. To do this, please send an e-mail to career@bertrandt.com. This e-mail address is protected from spambots. You need to have JavaScript enabled to be able to view it.